Letter Generator Technology
The most advanced resource
available to assist in writing letters is called a letter generator.
Different generators are available to produce all kinds of business
letters, including letters of recommendation.
A letter generator is
a piece of software that allows users to indicate what they would
like the letter to say without having to type things in. Typically,
it will include a point-and-click interface of some type.
Selecting
Your Options
For example, the following
options might be presented to allow the user to change the salutation
of a letter:
Whole
sentences can be traded in and out in this way. For example:
Letter
generators also collect contact information, so that the writer's
name and title can appear after the salutation. Similarly, they
collect the job candidate's name so that it can be used throughout
the letter as well. For example:
In
this example, the candidate is a male and would be referred to in
the letter as "Randal" (rather than "Mr. Breaux").
This information can then be applied to the text of the letter.
For example, if this contact information is applied to the following
user selection:
it would
produce:
Randal has been a model employee and has mastered all the
skills needed to perform his duties.
(Of course,
the bold-facing would not appear in the actual letter;
I've just used it here for emphasis.)
Generating
the Letter
This
is the coolest part: Once all the options have been selected, the
user then presses the appropriate button and... Presto! The system
generates the final letter automatically, fully formatted and pretty
much ready to go.
If
the final letter is not quite perfect, the user can go back to adjust
different options and fire off another version, going back and forth
until satisfied.
Finally,
most generators allow you to copy the final letter and paste it
into a word processor for final editing, spell-checking, etc.
In this
way, the user can produce professional results in minutes.
Next Steps...
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